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Keeping Your Corporate Registry Filings Current

January 27, 2015

Tax Question:

Why is it important to keep my corporate registry filings current?


A corporate registry is an official framework in which businesses file documents for incorporation, registration, maintenance and dissolution. The BC Registry Services is the corporate registry for the province of British Columbia in Canada.


For companies in BC, once you file your company’s incorporation and registration documents with the Registry Services and the documents are approved, your company will be required to file annual reports with the corporate registry. An annual report lists the names of the company’s officers and addresses. The report must be filed within two months after each anniversary of the incorporation date or amalgamation date (if applicable). In addition to the annual report, if any names or addresses of the officers change during the year, the company is required to notify the registrar of the change within 15 days after the change. Some companies have their lawyers complete and file these forms; however, these reports can be completed and submitted on the internet through BC Online ( by anyone, such as officers or directors of the company. If a company is not up to date on its annual report filings. There are several filing consequences:

  • If a company does not file its annual report in a timely manner, the company is at risk of being dissolved due to failure to file.
  • Companies cannot amalgamate unless both their annual report filings are up to date.
  • A company that is winding up operations cannot file for voluntary dissolution unless it is up to date on its annual report filings.

Dissolution can have serious repercussions, including not having the legal capacity to conduct business. There are also relating tax consequences. A corporate tax return will need to be filed with a year-end date that matches the dissolution date. In addition, the Canada Revenue Agency (CRA) will now disallow all investment losses related to the company. CRA may also disallow any Allowable Business Investment Losses (ABIL) on the amount invested into the company by you personally or by other companies. It is important to keep your company’s filings current as having to re-activate the company can be time-consuming and costly and cause unwanted tax issues.

If you would like more information on this topic, please contact a member of the Empire CPA team by filling out the contact form below.

Canadian and foreign tax laws are complex and have a tendency to change on a frequent basis. As such, the content published above is believed to be accurate as of the date of this post. Before implementing any tax planning, please seek professional advice from a qualified tax professional. Empire, Chartered Professional Accountants will not accept any liability for any tax ramifications that may result from acting based on the information contained above.

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